Midsumma

1. Notice of Annual General Meeting

The details for the 2009 Annual General Meeting for Midsumma Festival Inc are as follows:

2 Call for agenda items
2.1 In accordance with Rule 20 any member desiring to bring any business before the meeting may give notice of that business in writing to the Secretary.

2.2 Accordingly, any agenda items must be received by the MidsummaOffice before 5:00 pm on Saturday, 20^th June 2009

2.3 Agenda items will only be accepted in writing addressed to the Secretary and sent to admin@midsumma.org.au; delivered to the Midsumma Office by: hand(room C.1.20/1 St Heliers Street, Abbotsford, Vic. 3067); post (PO Box 223,Abbotsford, Vic. 3067); or fax (03 8648 5940).

3 Call for Nominations
3.1 Under Rule41 the Midsumma Board consists of:

(a) the Chair (who holds office for 2 years);
(b) up to 11 ordinary members (who hold office for 2 years on a rotation basis); and
(c) up to 4 ordinary members coopted by the Board (who hold office for 1 year).

3.2 At the 2009 AGM it will be necessary to elect:

(a) The Deputy Chair, Treasurer and Secretary;

 (a) Those persons who have been nominated as an ordinary member of the Board, and who have accepted such nomination.

3.3 The current Chair continues and all out going or coopted Board Members are eligible for re-election.

3.4 I call for nominations.  All nominees must be either a current member or Life Member of Midsumma Festival Inc.

3.5 Rule 42 requires that nominations of candidates for election as Chair or as ordinary members of the Board shall be:

(a) made in writing, signed by two members of Midsumma and accompanied by the written consent of the candidate; and
(b) delivered to the Secretary of Midsumma not less than thirty days before the date fixed for theholding of the AGM.

3.6 Accordingly, all nominations for ordinary members of the Board must be received on or before 5:00 pm on Saturday, 20^th June 2009 by my delegate Adam Lowe eitherby:

(a) hand - Midsumma Office, Room C.1.20, 1 St Heliers Street, Abbotsford, Vic.3067);
(b) facsimile - (03) 8648 5940;
(c) ordinary post - Post Office Box 223, Abbotsford, Vic. 3067 (which meanspostmarked in advance of the deadline); or
(d) email – admin@midsumma.org.au (only completed pdfs of the enclosed nomination form will be accepted).

3.7 If the number of nominations exceeds the number of positions available then an election will be held.  In that event I will act as the Returning Officer, assisted by the General Manager, Adam Lowe.

4 Annual subscriptions

4.1 Only current members of Midsumma may vote in the elections and at the AGM.

4.2 Any person who has become a member of Midsumma since 30 September 2008, or who continued to be a member of Midsumma by paying the relevant 2008/2009 annual subscription, is a member through until 30 September 2009.

4.3 Where a former member of Midsumma has not paid the relevant 2008/2009 annual subscription for membership, that person ceased to be a member as of 30 September 2008.

4.4 Membership applications and subscriptions will be taken prior to and after the AGM by the General Manager, Adam Lowe.  By paying the annual subscription prior to the AGM, former Midsumma members (whose membership is lapsed) will become financial members of Midsumma, and will be eligible to vote at the AGM.  Newly joining members will not be eligible to vote at the AGM.

4.5 The General Manager, Adam Lowe, holds a list of current members ofMidsumma.  Where membership is disputed, proof of current membership entitlement may be required. 

Lisa Watts
Chair
Midsumma Festival Inc.