Midsumma Volunteer role descriptions

Midsumma Pride March - Volunteer role descriptions

General Brief

  • Main tasks – welcome guests to the festival precinct, aid with patrons who require access assistance in enjoying the festival.
  • There is an Accessible Viewing Area at the tram stop on Fitzroy Street near Park Street. Direct patrons to here to get a front row seat!
  • Description Victoria are providing a descriptive tour service for blind or vision impaired patrons, also run out of the Accessible Viewing Area.

 

On Arrival

  • Sign in at Event Registration at St Kilda Sports Club next to Ian Johnson Oval.
  • The Volunteer Coordinator Tom will direct you in your role.

 

During your Shift

  • Walk up and down Fitzroy Street and offer support to audience members with a disability.
  • Answer accessibility phone for patrons who call and are looking for the Accessible Viewing Area or other assistance.

 

Sensitivity

  • Many people who attend, volunteer or perform at Pride March represent diverse communities which may be at risk or prone to discrimination. Keep watch for anti-social crowd members and call for assistance through the EOC or security if required.
  • Use gender-neutral pronouns until the person identifies their pronouns.

 

At the End of your Shift

  • Please sign-out at the Volunteer Tent at Catani Gardens.
  • You are then free to enjoy the festival. Please change out of your volunteer t-shirt and accreditation at this time.

General Items

  • Bump-in phase runs from 7:30am to 11am.
  • The march runs from 11am to 1:30pm, with the Summa Pride Stage running until 4pm.
  • March vehicles will arrive from 9am, and marching groups will begin marshalling on the cricket oval from 10am.

 

 

On Arrival

  • Sign in at Event Registration at St Kilda Sports Club next to Ian Johnson Oval.
  • The Marshalling Manager Linda will direct you in your role.

 

During your Shift

  • As Ian Johnson oval is inaccessible for wheelchairs and other assistive technologies, all participant groups have been told that their marchers with wheelchairs or access issues are to marshal at the Accessible Marshalling Point, near the start of the march.
  • Attend the Accessible Marshalling Tent, welcome participants, organise people into groups (ie Wave A to begin, then through the alphabet to Wave T).
  • Call out Waves as they pass by the tent, so participants are aware when their group is passing and they can get ready to join.
  • Assist participants in getting out on to the road and to begin the march.
  • As the last marching group passes you – the Midsumma contingent – join the group and walk down to Catani Gardens. Please then sign off at the Volunteer Tent.

 

Sensitivity

  • Many people who attend, volunteer or perform at Pride March represent diverse communities which may be at risk or prone to discrimination. Keep watch for anti-social crowd members and call for assistance through the EOC or security if required.
  • Use gender-neutral pronouns until the person identifies their pronouns.

 

At the End of your Shift

  • Please sign-out at the Volunteer Tent at Catani Gardens.
  • You are then free to enjoy the festival. Please change out of your volunteer t-shirt and accreditation at this time.

RADIO CHANNEL 4 – FITZROY STREET

 

General Brief

  • Main tasks – welcome guests to the festival precinct, aid with patrons who require access assistance in enjoying the festival.
  • Attend the Accessible Viewing Area at the tram stop on Fitzroy Street near Park Street. Ensure that all patrons within this space are enjoying themselves and feeling comfortable.
  • Work with Midsumma Staff to ensure that people of all abilities can enjoy Pride March.

 

 

On Arrival

  • Sign in at Event Registration at St Kilda Sports Club next to Ian Johnson Oval.
  • The Program Assistant Olly will direct you in your role.

 

During your Shift

  • Set-up Accessible Viewing Area at the tram stop – bunting and signage.
  • Meet patrons who have pre-registered for the space at the vehicle drop-off point (Park Lane – directly across the road from the tram stop).
  • Assist patrons in entering and exiting the viewing area, and doing regular welfare checks.
  • Assisting Description Victoria who will be in the space with their low vision or blind clients.

 

Sensitivity

  • Many people who attend, volunteer or perform at Pride March represent diverse communities which may be at risk or prone to discrimination. Keep watch for anti-social crowd members and call for assistance through the EOC or security if required.
  • Use gender-neutral pronouns until the person identifies their pronouns.

 

At the End of your Shift

  • Please sign-out at the Volunteer Tent at Catani Gardens.
  • You are then free to enjoy the festival. Please change out of your volunteer t-shirt and accreditation at this time.

RADIO CHANNEL 4 – FITZROY STREET

 

General Items

  • The march runs from 11am to 1:30pm, with the Summa Pride Stage running until 4pm.
  • The march begins at Ian Johnson Oval, then moves down Fitzroy Street and into Catani Gardens.
  • The Audience Team are spread along the march route and ensure that the crowd is off the road, having a great time, are informed about the event and are happy and healthy. They are managed by Audience Area Managers (team leaders on chart below) who will report directly to Area Warden, Amanda Harris.

 

 

On Arrival

  • Sign in at Event Registration at St Kilda Sports Club next to Ian Johnson Oval.
  • Gather with your team leaders and Area Warden Amanda Harris to discuss any information that has changed.
  • Take up position on Fitzroy Street and introduce yourself to the audience gathering.
  • You will be separated into three different areas:
    • Area 2 – Marshalling Area to Canterbury Road
    • Area 3 – Canterbury Road to Park Street
    • Area 4 – Park Street to Catani Gardens

 

10am to 1:30pm

  • Do regular welfare checks on the audience. If you are worried about anyone, especially if they are affected by heat, report to your Team Leader to radio for First Aid assistance immediately.
  • Security guards will also be present along the route. If you are having issues with anti-social behaviour,
  • As the last marching group passes you – the Midsumma contingent – join the group and walk down to Catani Gardens. Please then sign off at the Volunteer Tent.

 

Sensitivity

  • Many people who attend, volunteer or perform at Pride March represent diverse communities which may be at risk or prone to discrimination. Keep watch for anti-social crowd members and call for assistance through the EOC or security if required.
  • Use gender-neutral pronouns until the person identifies their pronouns.

 

At the End of your Shift

  • Please go to the Volunteer Tent at Catani Gardens and sign out (near the Welcome Archway).
  • You are then free to enjoy the festival. Please change out of your volunteer t-shirt and accreditation at this time.

General Items

  • Bump-in phase runs from 7:30am to 11am.
  • The march runs from 11am to 1:30pm, with the Summa Pride Stage running until 4pm.
  • The march begins at Ian Johnson Oval, then moves down Fitzroy Street and into Catani Gardens.

 

 

On Arrival

  • Go to Summa Pride Stage at Catani Gardens, to meet Site Manager LJ. She will sign you on and assign tasks.

 

Bump-In Shift

  • The Site Manager is responsible for setting up the event, and will give you tasks to get the site ready.
  • Escort vehicles on to site, including suppliers and food vendors – must be driving slowly with hazard lights on.
  • Set-up signage and other event equipment.

 

Sensitivity

  • Many people who attend, volunteer or perform at Pride March represent diverse communities which may be at risk or prone to discrimination. Keep watch for anti-social crowd members and call for assistance through the EOC or security if required.
  • Use gender-neutral pronouns until the person identifies their pronouns.

 

At the End of your Shift

  • Please go to the Volunteer Tent (near Welcome Arch) and sign out.
  • You are then free to enjoy the festival. Please change out of your volunteer t-shirt and accreditation at this time.

General Items

  • The march runs from 11am to 1:30pm, with the Summa Pride Stage running until 4pm.
  • Bump-out phase runs from 4pm to 7pm.

 

 

On Arrival

  • Sign in at the Volunteer Tent at Catani Gardens.
  • Meet Site Manager LJ here who will brief you on your role.

 

Bump-Out Shift

  • The Site Manager is responsible for packing down the event, and will give you tasks to help
  • Escort vehicles off site, including suppliers and food vendors – must be driving slowly with hazard lights on.
  • Pack down signage and other event equipment.

 

Sensitivity

  • Many people who attend, volunteer or perform at Pride March represent diverse communities which may be at risk or prone to discrimination. Keep watch for anti-social crowd members and call for assistance through the EOC or security if required.
  • Use gender-neutral pronouns until the person identifies their pronouns.

 

At the End of your Shift

  • Please return to Main Stage and sign out with the Site Manager before leaving site.
  • Thank you for your work – we couldn’t do it without you!

RADIO CHANNEL 3 – CATANI

 

General Items

  • Most volunteers will be signing on at Ian Johnson Oval where the marshalling area is, but will be signing off and returning their radios at Catani Gardens.
  • You will manage this volunteer space at the end of the march.

 

 

On Arrival

  • Go to Summa Pride Stage at Catani Gardens, to meet Site Manager LJ. She will sign you on and assign tasks.

 

10am – 4:30pm

  • Sign out all volunteers that arrive to the park. Collect radios, hi-vis vests, sunscreen, water tubs, iPads and other equipment from the march.
  • Do regular welfare checks on volunteers when they arrive.

 

Sensitivity

  • Many people who attend, volunteer or perform at Pride March represent diverse communities which may be at risk or prone to discrimination. Keep watch for anti-social crowd members and call for assistance through the EOC or security if required.
  • Use gender-neutral pronouns until the person identifies their pronouns.

 

At the End of your Shift

  • Please sign-out with the Volunteer Coordinator, who will be at Catani Gardens from 1pm.

RADIO CHANNEL 2 – MARSHALLING

 

General Items

  • Volunteers and staff will be signing on from 6am to 12pm during the event.
  • The march runs from 11am to 1:30pm, with the Summa Pride Stage running until 4pm.
  • Marching groups will begin marshalling from 10am.
  • Listen to radio calls – there may be times when a manager will ask if someone has signed on yet.

 

 

On Arrival

  • Sign in at Event Registration at St Kilda Sports Club next to Ian Johnson Oval.
  • The Participants Coordinator Matt will then direct you in your role.
  • Organise sheets into different lines to make it easy for staff, volunteers and participants to sign in (ie wristband pick-up, radio pick-up, etc).

 

9am – 11am

  • Sign on marchers, staff and volunteers

 

11:30am

  • Pack-up registration room, and help in any other pack-up on the marshalling oval.

 

Sensitivity

  • Many people who attend, volunteer or perform at Pride March represent diverse communities which may be at risk or prone to discrimination. Keep watch for anti-social crowd members and call for assistance through the EOC or security if required.
  • Use gender-neutral pronouns until the person identifies their pronouns.

 

At the End of your Shift

  • Please sign-out with the Participant Coordinator.
  • You are then free to enjoy the festival. Please change out of your staff t-shirt and accreditation at this time.

General Items

  • Bump-in phase runs from 7:30am to 11am.
  • The march runs from 11am to 1:30pm, with the Summa Pride Stage running until 4pm.
  • Marching groups will arrive at Ian Johnson Oval from 9am and line-up on the cricket oval.

 

 

On Arrival

  • Sign in at Event Registration at St Kilda Sports Club next to Ian Johnson Oval.
  • The Marshalling Manager Linda will direct you in your role.

 

Bump-In Shift

  • Set-up oval and direct suppliers on site.
  • Set-up marshalling area ready for participants.
  • Help Marshalling Manager with any other tasks to prepare the oval for participant arrivals.

 

Bump-Out Shift

  • Pack-up all items on site including furniture.
  • Move important items from Ian Johnson Oval to Catani Gardens.
  • Pack-up Accessible Viewing Area on Fitzroy Street.

 

Sensitivity

  • Many people who attend, volunteer or perform at Pride March represent diverse communities which may be at risk or prone to discrimination. Keep watch for anti-social crowd members and call for assistance through the EOC or security if required.
  • Use gender-neutral pronouns until the person identifies their pronouns.

 

At the End of your Shift

  • Please sign-out at the Volunteer Tent at Catani Gardens.
  • You are then free to enjoy the festival. Please change out of your volunteer t-shirt and accreditation at this time.

General Items

  • The march runs from 11am to 1:30pm, with the Summa Pride Stage running until 4pm.
  • Participants will begin arriving into Catani Gardens from 11:30am.

 

On Arrival

  • Sign in at the Volunteer Tent at Catani Gardens.
  • Meet Site Manager LJ here who will brief you on your role.

 

During Your Shift

  • Patrons will be directed to share their pride march memories on our special Pride Boards dotted around the event site. Invite passers-by in to interact with the boards, write their message and take photos.
  • Keep an eye on messages to ensure that profanity is avoided.
  • Make sure to get the markers back from people after their write their message – we want to make sure that we have enough for the whole day!

 

Sensitivity

  • Many people who attend, volunteer or perform at Pride March represent diverse communities which may be at risk or prone to discrimination. Keep watch for anti-social crowd members and call for assistance through the EOC or security if required.
  • Use gender-neutral pronouns until the person identifies their pronouns.

 

At the End of your Shift

  • Please sign-out at the Volunteer Tent at Catani Gardens.
  • You are then free to enjoy the festival. Please change out of your volunteer t-shirt and accreditation at this time.

RADIO CHANNEL 2 – MARSHALLING

 

General Items

  • The march runs from 11am to 1:30pm, with the Summa Pride Stage running until 4pm.
  • Marching groups will begin marshalling from 10am, and the final group will reach Catani Gardens end area at
  • Listen to radio calls – there may be times when a manager will ask if someone has signed on yet.

 

 

On Arrival

  • Sign in at Event Registration at St Kilda Sports Club next to Ian Johnson Oval.
  • The Volunteer Coordinator Tom will direct you in your role.

 

9am – 2pm

  • Assist Volunteer Coordinator with welfare checks on all volunteers in marshalling area and on Fitzroy Street – distributing sunscreen, water, covering breaks, etc.
  • Fill any gaps in resourcing during the event.

 

Sensitivity

  • Many people who attend, volunteer or perform at Pride March represent diverse communities which may be at risk or prone to discrimination. Keep watch for anti-social crowd members and call for assistance through the EOC or security if required.
  • Use gender-neutral pronouns until the person identifies their pronouns.

 

At the End of your Shift

  • Please sign-out at the Volunteer Tent at Catani Gardens.
  • You are then free to enjoy the festival. Please change out of your volunteer t-shirt and accreditation at this time.

General Items

  • The march runs from 11am to 1:30pm, with the Summa Pride Stage running until 4pm.
  • Participants begin gathering from 9am at the marshalling area, with more arriving before 11am.
  • The audience will begin gathering on Fitzroy Street from 10am.

 

 

On Arrival

  • Sign in at Event Registration at St Kilda Sports Club next to Ian Johnson Oval.
  • The Volunteer Coordinator Tom will direct you in your role, and brief you on how to use the survey function on iPad.

 

9am – 12.30pm

  • Main tasks – welcome marchers and patrons to the event, ask for their time to fill out a brief survey.
  • This survey helps us improve our program each year by finding out what backgrounds our audiences are from and what interests them. The more responses we get, the better our future festivals can be.
  • Survey participants at the marshalling area while they are waiting to march.
  • Survey audience members along Fitzroy Street.

 

 

Sensitivity

  • Many people who attend, volunteer or perform at Pride March represent diverse communities which may be at risk or prone to discrimination. Keep watch for anti-social crowd members and call for assistance through the EOC or security if required.
  • Use gender-neutral pronouns until the person identifies their pronouns.

At the End of your Shift

  • Please bring your iPad back to the Volunteer Tent at Catani Gardens and sign out.
  • You are then free to enjoy the festival. Please change out of your volunteer t-shirt and accreditation at this time.


General Items

  • Bump-in phase runs from 7:30am to 11am.
  • The march runs from 11am to 1:30pm, with the Summa Pride Stage running until 4pm.
  • March vehicles will arrive from 9am, and marching groups will begin marshalling on the cricket oval from 10am.

 

 

On Arrival

  • Sign in at Event Registration at St Kilda Sports Club next to Ian Johnson Oval.
  • The Vehicle Manager Jason will direct you in your role.

 

During your Shift

  • Direct vehicles when they arrive into the muster area (Lakeside Drive). Line them up in parade order, under direction from the Vehicle Manager.
  • Check driver and vehicle details against the approved list.
  • Help Victoria Police in organising breath-tests of all drivers.
  • On direction from the Vehicle Manager, organise vehicles to enter the parade train at the right time.

 

Sensitivity

  • Many people who attend, volunteer or perform at Pride March represent diverse communities which may be at risk or prone to discrimination. Keep watch for anti-social crowd members and call for assistance through the EOC or security if required.
  • Use gender-neutral pronouns until the person identifies their pronouns.

 

At the End of your Shift

  • Please sign-out at the Volunteer Tent at Catani Gardens.
  • You are then free to enjoy the festival. Please change out of your volunteer t-shirt and accreditation at this time.

RADIO CHANNEL 2 – MARSHALLING

 

General Items

  • The march runs from 11am to 1:30pm, with the Pride March Summa Stage running until 4pm.
  • March vehicles will arrive from 9am, and marching groups will begin marshalling on the cricket oval from 10am.

 

 

On Arrival

  • Sign in at Event Registration at St Kilda Sports Club next to Ian Johnson Oval.
  • The Marshalling Manager Linda will direct you in your role.
  • There are 20 waves of approximately 500 marchers each. Each marshal will be assigned two waves – one in the first half of the march, one in the second half (so there is enough time to return to the marshalling area after the first assigned wave).

 

Before 11am

  • Set up cricket oval with wave lines, and help direct participants when they begin arriving.
  • Organise each group in wave order, ready for the start of the march.
  • When Marshalling Manager Linda calls on radio, escort the wave up to the front of the march, ready to start.

 

11am – 1:30pm

  • March with each wave – manager at the front, assistant manager at the back, and marshals along each side.
  • Escort your first wave from the marshalling area to Catani Gardens, then return to the marshalling area to pick-up your second wave.

 

Sensitivity

  • Many people who attend, volunteer or perform at Pride March represent diverse communities which may be at risk or prone to discrimination. Keep watch for anti-social crowd members and call for assistance through the EOC or security if required.
  • Use gender-neutral pronouns until the person identifies their pronouns.

 

At the End of your Shift

  • Please sign-out at the Volunteer Tent at Catani Gardens.
  • You are then free to enjoy the festival. Please change out of your volunteer t-shirt and accreditation at this time.

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